Constitution and Bylaws
UNITED NATIONALS ORGANIZATION OF BURMA
The constitution and Bylaws of United Nationals Organization of Burma
Stated: May 27, 2009.
To establish and maintain our culture, to get better relationship among its people, to help its members in social life, and to help in legal situations, within the constitution and bylaws of federal, state, and local.
Official Board Members
CONSTITUTION AND BYLAWS
Article I. Membership
Section 1.Membership Eligibility
All people who come from Burma (Myanmar) and their children, and anyone who have interest in this Organization shall be eligible.
Section 2.Procedure for Membership Recognition
Those individuals eligible for membership and active members in good standing 18 years of age or older shall constitute the voting membership of the First United Association of Burma.
Article II. Government
Section 1.The Official Board
a. In General
The government of this Association shall be vested in the Official Board which shall consist of the President and at least five qualified members.
b. Duties of Official Board
(1) Under the direction of President, Secretary and representatives from each region, the Official Board shall assist in the management of the affairs, funds, and property of the Association and assist in carrying out the purposes of the Association according to its charter and this constitution.
(2) The Official Board shall act in the examination of applications for membership and in the administration of discipline.
(3) The Official Board shall elect a secretary and treasurer from among the active members who meet the qualifications for such office.
a. In General
There shall be a president, secretary and treasurer. The president shall be the Chairman of the Official Board. The offices of secretary and treasurer shall not be held by the same individual. The Accountant and the Auditor shall be elected if needed. There shall be a representative from each region to represent for its own people.
(1) President – The President shall be in good standing with all members of the Association and shall be able to speak up for the members of Association.
(2) Secretary – The Secretary shall be an active member of the Association and shall be a member of the Official Board.
(3) Treasurer – The Treasurer shall be an active member of the Association and shall be faithful with all the finances of the Association.
(4) Accountant – The Accountant shall be an active member of the Association and shall be able to keep all the expenses receipts.
(5) Auditor – The Auditor shall be an active member of the Association and shall be able to audit all the income and expense at least every four months.
(6) Representative – The Representative from each region shall be an active member of the Association and shall be faithful to his/her people and trusted by them.
c. Duties of Officers
(a) Shall be overseer of the Association and shall direct its activities along with the representatives from each region and shall act as its chairman of all business meetings of the Organization and of the Official Board. Shall not be able to vote for any decision until get approved by the Official Board.
(b) Shall provide for all the services of the Organization and shall arrange for all special meetings, conventions and campaigns.
(c) Shall make final decision which only approved by the Official Board of the Organization.
(a) Shall keep the minutes of the official meetings of the Official Board and the annual and special meetings of the Organization.
(b) Shall keep a record of the membership of the Organization and shall be custodian of all legal documents.
(c) Shall file such annual corporation reports with the secretary of the state as may be required by state law.
(d) Shall be the acting President on the absent of the President while being maintain his/her duties.
(a) Shall be entrusted with the all the finances of the Organization, subject to the supervision of the President and Official Board, and shall deposit all the funds in federally insured accounts in the name of the Organization. All checks issued on behalf of the Organization must be signed by the treasurer and one additional officer authorized by the president and Official Board.
(b) Shall keep an itemized account of receipts and disbursements, and present it to the Accountant.
(c) Shall be the custodian of all the financial records of the Organization along with the Accountant.
(a) Shall keep all the receipts and disbursements, and shall present a report for each regular meeting of the Official Board, and shall present an annual report to the Organization in its annual business meeting.
(b) Shall provide a record of all identified giving to each donor at least annually.
(c) Shall be the custodian of all the financial records of the Association along with the treasurer.
(d) Shall assist the Organization in acquiring and maintaining available tax exemptions under state and local law.
(a) Shall audit all the incomes and expenses of the Organization and shall present the result every four month to the Official Board.
(b) Shall present the financial audit report to the Organization in its annual business meeting.
(a) Shall collect all the information of local members and report to Official Board at least once a month.
(b) Shall held meeting as needed in its own region and if needed, report to the Official Board of the Organization.
Section 3.The Official Board
The Official Board shall be persons of mature member of the Organization and well experienced in official business. Official Board members shall be at least 21 years old, and have been active member of the Organization at least one year. They shall currently support the Organization with donations, regularly attend meeting and other services held by the Organization.
The Official Board shall make executive decisions and pass it to the President to make final decision and sign on the documents for the record.
Article III. Elections, Vacancies, and Removals
(1) President shall be nominated by the Official Board. Recommendations may be made to the Official Board by any members of the Organization.
(2) President shall be elected to serve for two years per term and not more than two consecutive terms.
(3) Election shall be by secret ballot at the annual business meeting of the Organization or at the special business meeting called for that purpose. Only one candidate shall be considered at a time.
(4) A Two-thirds majority vote of all votes cast shall be required to constitute an election.
The secretary shall be elected by the Official Board from among its members. The term of office shall be two years, and the secretary may serve consecutive terms without limitations.
The treasurer shall be selected by the Official Board from among active voting members of the Organization. The term of the office shall be one year, and the treasurer may serve consecutive terms without limitation.
The Accountant shall be elected by the official Board from among active voting members of the Organization. The term of the office shall be one year, and the Accountant may serve two consecutive terms.
The Auditor shall be elected by the Official Board from among active voting members of the Organization. The term of the office shall be one year, and the Auditor may serve three consecutive terms.
f. The Official Board
The Official Board sits shall be filled with the President, the Secretary, and the Representatives from each region. The term of the Official Board shall be two year term and shall hold office until the annual business meeting at which their successor is elected. Board members may not serve more than two consecutive terms.
g. The Representatives of each region
The Representatives of each region shall be elected by the active voting members of its region. And they shall be accepted by the majority of the Organization. The representative of each region shall hold office two year term and not more than two consecutive terms.
Section 2. Vacancies and Removals
When a vacancy in the office of the president shall occur, a temporary replacement shall be arranged for by the Official Board until a president shall be chosen as prescribed in Article III, Section 1a. When a president’s membership is withdrawn by the two-thirds vote of active voting members, the President’s terms of the office shall be automatically terminated.
In the event a special business meeting is called by the petition as provided in Article IV, Section 3, for the purpose of considering the status of the president, a majority vote of all voting members present and voting shall be required to remove a president from office.
b. Secretary and Treasurer
The offices of secretary and treasurer shall be vacant upon the expiration of the term of office, or upon the termination of the officer’s active membership, whichever shall occur first.
c. The Official Board
The office of board member shall be vacant upon the expiration of the term of office, or upon the termination of a board member’s active membership, whichever shall occur first.
d. In General
Any office or position of leadership in the Organization may be terminated by a majority vote of the active members present and voting at a special business meeting called for the limited purpose of removal of such member from office or position of leadership which they hold.
e. Filling Vacancies
Any office or position of leadership in the Organizaion may be filled by the appointment of the president and Official Board for the unexpired term.
Article IV. Meetings
Section 1. Regular Meetings
Regular meetings shall be held in the first week, every two months, under the direction of Official Board.
Section 2. Annual Business Meeting
There shall be an annual business meeting of the Organization, at which time the election of officers shall take place and the report of all officers shall be present. This meeting shall be held on the first week of January of each year. The time and place shall be announced by the president or Official Board before two weeks from the date of the meeting.
Section 3. Special Business Meetings
Special business meetings of the Organization may be called by the President, or by the majority of the Official Board, or by the petition of a simple majority of the active voting members of the Organization.
Section 4. Quorum
A quorum shall consist of all members present at any duly called business meeting.
Section 5. The Official Board
The president and Official Board shall meet every two month or at the call of the President for the transaction of business for the Organization, time and place to be announced by the President. A majority of the Official Board members present shall constitute a quorum.
Section 6. Order of Business
The regular order of business for the annual business meeting of this Organization shall be as follows;
a. Reading of previous minutes
b. Report of secretary
c. Report of treasurer
d. Reports of representatives
e. Unfinished business
f. Election of officers
g. New business
Section 7. Membership Roll
The president and Official Board shall review the list of active voting members at least annually, at the regularly scheduled meeting of the board immediately preceding the annual business meeting, and compile a current list of active voting members.
Article V. Finance
Section 1. In General
All funds for the Organization shall be provided by the members and donors. All funds shall be accepted by the Organization at such time and in such ways as agreed upon by the president and Official Board and shall be administered by the treasurer under their direction.
Section 2. Handling of Funds
All funds shall be counted by at least two authorized persons before remove it from the Organization building. Receipt form shall be signed in duplicate by those who counted the funds, with one copy going to treasurer and the other to the secretary. All funds shall be deposited in federally insured accounts.
Article VI. Amendments
The bylaws may be amended at any regular or special business meeting of the Organization by the majority vote of the membership present, except as otherwise indicated herewith.
Articles VI of these bylaws may be amended only by the affirmative vote of 100 percent (100%) of the active voting members present at any annual or special business meeting called for the exclusive purpose of amending these bylaws. All amendments must be consistent with the constitution and bylaws of the federal, state, and local.
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